Prime Day is not a reason to buy notary gear you don't need. It is the best time to buy the gear you were going to buy anyway, especially the expensive stuff. This is the short list I'd work from, using the same picks I recommend year-round.
Written by Ray, former commissioned California Notary Public (2018-2022) — general notarizations and loan signings.
Three rules before you shop
- Spend the discount where the dollars are. 20% off a dual-tray laser printer is real money. 20% off a thumbprint pad is a rounding error. Start with the big-ticket items.
- Check the price history. Some "deals" are just the normal price with a strikethrough. A free tracker like camelcamelcamel or Keepa shows you whether today's price is actually low.
- Don't downgrade to chase a deal. If you do loan signings, a discounted single-tray printer is still the wrong printer. Buy the right tool, at a better price.
Worth timing for: printers and scanners
These are the purchases where waiting for the sale pays off. Every one of them is a pick from my full buying guides. Nothing here was added because it happens to be on sale.
Best overall loan signing printer
Brother HL-L5210DWT
The dual-tray workhorse most signing agents should own. It is the most expensive thing you will buy for this business, so this is where a sale matters most.
Budget single-tray printer
Brother HL-L2480DW
Right for general notarizations and part-time work. Do not let a discount talk you into this if you are doing regular loan packages. Get the dual-tray instead.
High-volume dual-tray printer
Brother HL-L6210DWT
Bigger trays and lower cost per page than the L5210DWT. If you print 5,000+ pages a month, a sale can close most of the price gap.
Best overall portable scanner
Epson WorkForce ES-300W
The scanner I would carry for scan-backs. Duplex, battery-friendly, and serious enough for regular title-company work.
Budget portable scanner
Brother DS-640
Slim and simple. A good first scanner if your scan-back volume is still light.
Home-office scanner upgrade
Fujitsu ScanSnap iX1600
Only worth it if you scan a lot from a desk. Electronics like this are the kind of item that tends to see real event discounts.
Portable backup printer
HP OfficeJet 250
Not your main printer. It is the backup that saves a signing when a corrected page shows up at the table.
Stock up: toner, paper, and pens
Consumables are the boring part of a signing business, and running out is how you lose a same-day job. Where Amazon offers Subscribe & Save on these, it is worth setting up. You get a recurring discount and the supplies just show up. You can skip or cancel deliveries any time.
For the HL-L5210DWT and HL-L6210DWT
Brother TN920 series toner (OEM)
Toner is your biggest ongoing printer cost. Buy genuine Brother cartridges, not third-party, and get a spare so you never run out mid-package.
Tray two
Legal-size copy paper (8.5 x 14)
Loan packages are full of legal pages. A case on Subscribe & Save means you never have to make an emergency office-supply run.
Tray one
Letter-size copy paper
You will go through more of this than you expect. Set it on a recurring schedule and forget about it.
Bag essential
Blue and black pen set
Cheap, but signers walk off with them. Restock now.
Fine to add to the cart, not worth waiting for
If you're already checking out, these are the small kit items I'd round out a setup with.
Recordkeeping
Notary journal
Inexpensive either way. Fine to add to the cart, not worth waiting for.
Signing table
Inkless thumbprint pad
Small purchase, rarely meaningfully discounted. Buy it when you need it.
Journal security
Locking document bag
Bags and cases do go on sale. Worth a look if yours is wearing out.
Thick packages
Heavy-duty stapler
A better stapler is a small upgrade you will feel at every signing.
Skip these on Amazon
- Your notary stamp or seal. Many states require stamps to come from an authorized manufacturer and to match your commission exactly. A cheap marketplace stamp can get your documents rejected. Order from a specialist like Notary.net instead.
- Third-party "compatible" toner. It looks like a deal until it streaks a closing package. Stick with OEM.
- Color laser printers. Even on sale, you're paying for something loan documents never need.
- E&O insurance and bonds. Not an Amazon purchase, but people ask. Here's how to shop for E&O.
Not a Prime member?
Prime Day deals are generally only for Prime members. If you aren't one, Amazon usually offers new members a free trial. Check the current terms on the signup page. Free fast shipping also helps when you need a replacement toner cartridge before your next signing.
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